This Policy is issued by Amicorp Group, which shall include its branches, its subsidiaries and its affiliates, from time to time (together, "Amicorp," "we," "us" or "our") and is addressed to individuals outside Amicorp with whom we interact, including individual clients, Personnel of corporate clients, vendors and other recipients of our services (together, "you").
Any of Amicorp Group companies may be data processors or data controllers; this will depend on the circumstances in which personal information is collected, held or used. For Amicorp Group companies and their details, please visit: https://www.amicorp.com/
This Policy may be amended or updated at our discretion from time to time to reflect changes in our practices concerning the processing of Personal Data, or any changes in applicable law.
The categories of Personal Data about you that we Process, subject to applicable law, are as follows:
given name(s); preferred name(s); nickname(s), gender; date of birth; age; marital status; Social Security number; passport number(s); other government-issued number(s) (tax identification number(s), Green Card number(s); driving license number(s); nationality; lifestyle and social circumstances; images of passports, driving licenses, and signatures; authentication data (passwords, mother's maiden name, challenge/response questions and answers, PINs, facial and voice recognition data); photographs; visual images; and personal appearance and behavior.
Contact details: address; telephone number; email address; and social media profile details.
Employment details: industry; role; business activities; names of current and former employers; work address; work telephone number; work email address; and work-related social media profile details.
Education history: details of your education and qualifications.
Financial details: billing address; bank account numbers; credit card numbers; cardholder or accountholder name and details; instruction records; transaction details; and counterparty details.
Electronic Identifying Data: IP addresses; cookies; activity logs; online identifiers; unique device identifiers; and geolocation data.
Collection of Personal Data
We collect Personal Data about you from a variety of sources as follows:
Directly from you in the ordinary course of our relationship with you
You manifestly choose to make public, including via social media, from third parties who provide it to us (e.g., Your intermediaries; and law enforcement authorities).
We collect or obtain Personal Data when you visit any of our websites or use any features or resources available on or through our website. When you visit our website, your device and browser may automatically disclose certain information (such as device type, operating system, browser type, browser settings, IP address, language settings, dates and times of connecting to a Site and other technical communications information), some of which may constitute Personal Data.
The legal basis for processing your Personal Data:
We seek to collect or otherwise Process your Personal Data, for the following legal basis:
The Processing is necessary for compliance with a legal obligation under a contract with you;
The Processing is necessary for the detection or prevention of crime (including the prevention of fraud) to the extent permitted by applicable law;
The Processing is necessary for the establishment, exercise or defense of legal rights;
We have, following applicable law, obtained your explicit consent before Processing your Personal Data (as above, this legal basis is only used concerning entirely voluntary Processing - it is not used for Processing that is necessary or obligatory in any way); or
Processing is necessary for reasons of substantial public interest and occurs based on an applicable law that is proportionate to the aim pursued and provides for suitable and specific measures to safeguard your fundamental rights and interests.
Purposes for which we may Process your Personal Data
The purposes for which we may Process Personal Data includes:
Onboarding new clients; and compliance with our internal compliance requirements, policies, and procedures.
Maintaining and updating your contact information where appropriate
Providing you with information or assistance that you request from us;
Conducting verifications, monitoring, and reporting following anti-money laundering and counter-terrorist financing laws;
Providing our clients with the services requested, including administration, corporate and trust, banking, custody, middle office services, financial products, reporting and tax services amongst others;
Notifying you or our Clients about changes to our services;
Monitoring and improving the quality of our services;
Quality assurance and training purposes;
Complying with our legal and regulatory requirements
Disclosure of Personal Data to third parties
We may disclose your Personal Data to other entities within Amicorp, for legitimate business purposes (including providing services to you), following applicable law. Besides, we may disclose your Personal Data to:
To your family, your associates and your representatives;
Governmental, legal, regulatory, or similar authorities, central and/or local government agencies, upon request or where required, including to report any actual or suspected breach of applicable law or regulation;
Accountants, auditors, financial advisors, lawyers and other outside professional advisors to Amicorp, subject to binding contractual obligations of confidentiality;
Debt-collection agencies and tracing agencies;
Third-party processors (such as payment services providers; shipping companies; etc.), located anywhere in the world,
Any relevant party, claimant, complainant, enquirer, law enforcement agency or court, to the extent necessary for the establishment, exercise or defense of legal rights following applicable law;
Any relevant party for the purposes of prevention, investigation, detection or prosecution of criminal offenses or the execution of criminal penalties, including safeguarding against and the prevention of threats to public security following applicable law;
Any relevant third party acquirer(s), if we sell or transfer all or any relevant portion of our business or assets (including in the event of a reorganization, dissolution or liquidation);
If we engage a third-party Processor to Process your Personal Data, the Processor will be subject to binding contractual obligations to: (i) only Process the Personal Data following our prior written instructions; and (ii) use measures to protect the confidentiality and security of the Personal Data; together with any additional requirements under applicable law.
International transfer of Personal Data
Because of the international nature of our business, we may need to transfer your Personal Data within Amicorp Group and to third parties, as noted above in connection with the purposes set out in this Policy. For this reason, we may transfer your Personal Data to other countries that may have different laws and data protection compliance requirements, including data protection laws of a lower standard to those that apply in the country in which you are located.
Where we transfer your Personal Data to other countries. we do so based on:
our Corporate Binding Rules;
suitable Standard Contractual Clauses; or
other valid transfer mechanisms.
If you want to receive more information about the safeguards applied to international transfers of personal data, please use the contact details provided below.
We have implemented appropriate technical and organizational security measures designed to protect your Personal Data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, unauthorized access, and other unlawful or unauthorized forms of Processing, following applicable law.
You are responsible for ensuring that any Personal Data that you send to us are sent securely.
We take reasonable steps designed to ensure that:
Your Personal Data that we Process are accurate and, where necessary, kept up to date; and
Any of your Personal Data that we Process that are inaccurate (having regard to the purposes for which they are Processed) are erased or rectified without delay.
From time to time we may ask you to confirm the accuracy of your Personal Data.
We take reasonable steps designed to ensure that your Personal Data that we Process are limited to the Personal Data reasonably required in connection with the purposes set out in this Policy.
Retention of your Personal Data
We will retain your Personal Data in following Amicorp’s Data Retention Policy.
Your legal rights
Subject to applicable law, you may have several rights regarding the Processing of your Personal Data, including:
The right to request access to, or copies of, your Personal Data that we Process or control, together with information regarding the nature, processing, and disclosure of those Personal Data;
The right to request rectification of any inaccuracies in your Personal Data that we Process or control;
The right to request, on legitimate grounds:
Erasure of your Personal Data that we Process or control; or
Restriction of Processing of your Personal Data that we Process or control;
The right to have your Personal Data that we Process or control transferred to another Controller, to the extent applicable;
Where we Process your Personal Data based on your consent, the right to withdraw that consent;
The right to lodge complaints with a Data Protection Authority regarding the Processing of your Personal Data by us or on our behalf.
This does not affect your statutory rights. Subject to applicable law, you may also have the following additional rights regarding the Processing of your Personal Data:
The right to object, on grounds relating to your particular situation, to the Processing of your Personal Data by us or on our behalf; and
The right to object to the Processing of your Personal Data by us or on our behalf for direct marketing purposes.
To exercise one or more of these rights, or to ask a question about these rights or any other provision of this Policy, or about our Processing of your Personal Data, please use the contact details provided below.
If you have any comments, questions or concerns about any of the information in this Policy, or any other issues relating to the Processing of Personal Data by Amicorp, please contact our “Chief Privacy Officer.”